In a previous post I suggested that Information Technology is really in a good position to help identify and clean up ROT (redundant, obsolete, and trivial information). Sometimes, though, IT needs a helping hand to get the attention of those who can approve a budget for clean-up initiatives. Here’s where Audit comes in.
Over the years, I’ve seen many information governance clean-up programs come to life in the wake of an expensive e-discovery effort, or an embarrassing and costly data breach. Needless to say, such events draw the attention of the C-suite and boards of directors. That attention usually translates into emergency funding and action to shut down e-mail retention, delete old files, and generally do what should have been done all along: better manage information. Audits, whether external or internal, can serve the same function.